ICPOC-25 has been postponed to July 10-15 2022 because of the bad situation caused by the spread of infection of COVID-19.
(July 10-15, 2022)
Cancellation policyCancellation within 50 days after the payment: 100% refund; however, cancellation over 50 days after the payment has a a cancellation fee (18,000JPY).
VISA【VISA & Documents for Visa Information】
Please note that the VISA on ARRIVAL is NOT available at any airport in Japan.
All citizens who are required to apply for visas to enter Japan must apply in person at the Japanese Embassy or Consulate in their country.
For authors of accepted abstracts, we will prepare the documents for visa application and an invitation letter upon request.
As a rule, this procedure is applicable only to the authors of accepted abstracts who have already paid the registration fee through the conference registration system.
We only support visa application for attending the conference.
A list of countries with visa exemptions can be found the below chart.
(Ministry of Foreign Affairs of Japan)
1 To clarify who needs a VisaExemption of Visa (Short-Term Stay)
68 Countries and Regions for Visa Exemptions (as of September 2019)
To check if you need Japan Visa please go to and clarify.
|Asia||Latin America and the Caribbean||Europe||Europe|
|Brunei (15 days)||Dominican Republic||Andorra||Latvia|
|Indonesia ([Note1])||El Salvador||Austria([Note7])||Liechtenstein([Note7])|
|Republic of Korea||Honduras||Bulgaria||Luxembourg|
|Thailand ([Note2])(15 days)||Surinam||Cyprus||Monaco|
|Hong Kong([Note3])||Uruguay||Czech Republic||Netherlands|
|North America||New Zealand||Finland||Portugal|
|Canada||Middle East||Former Yugoslav Republic of Macedonia||Romania|
|United States||Israel||France||San Marino|
|Latin America and the Caribbean||Turkey([Note6])||Germany([Note7])||Serbia([Note2])|
|Argentina||United Arab Emirates([Note8])||Greece||Slovakia|
2 Process for issuing the documents for visa applicationhttps://www.mofa.go.jp/j_info/visit/visa/process/short.html
If you need documents for Visa, please contact the below mail.
Contact: ICPOC25 visa support
Applicants should satisfy all the following conditions.
- The applicant is an author of an accepted abstract.
- The applicant has registered for the conference and paid the registration fee.
- The applicant has booked the flight and accommodation.
Please ask to ICPOC25secretariat. E-mail: email@example.com
The form must be sent to the ICPOC25 visa mail no later than 5th Jun. 2020.
3 We will return the below documents to the applicant by the EMS firstest post.(Visa application documents)
- letter of Reason for Invitation
- Itinerary in Japan
- Letter of Guarantee
- Other necessary documents
4 The applicant applies to the visa at his/her country’s Japan Embassy/Consulate General with documents both prepared by the applicant and sent by the ICPOC25 secretariat.The application must be done after April 5th due to the period of Japan Visa validity (3 months).
※ Fees must be paid for the issuance of visas. The fees are about 3,000 JPY for a single-entry visa, and 6,000 JPY for a double-entry or multiple-entry visa. Fees are collected in the currency of the country (region) in which the Embassy / Consulate General is located.
5 Obtain visa (Enter Japan within 3 months)
Invitation LetterPlease ask to ICPOC25secretariat. E-mail: firstname.lastname@example.org
The letter is not effective for Japan Visa, good for your university or institution.