Registration detail

ICPOC-25 has been postponed to July 10-15 2022 because of the bad situation caused by the spread of infection of COVID-19.

Registration fee
Category Early
(by TBD)
(by TBD)
(July 10-15, 2022)
Non-Member TBD TBD TBD
Industry TBD TBD TBD
Accompany person TBD TBD

Cancellation policy

Cancellation within 50 days after the payment: 100% refund; however, cancellation over 50 days after the payment has a a cancellation fee (18,000JPY).


【VISA & Documents for Visa Information】
Please note that the VISA on ARRIVAL is NOT available at any airport in Japan.

All citizens who are required to apply for visas to enter Japan must apply in person at the Japanese Embassy or Consulate in their country.
For authors of accepted abstracts, we will prepare the documents for visa application and an invitation letter upon request.

As a rule, this procedure is applicable only to the authors of accepted abstracts who have already paid the registration fee through the conference registration system.
We only support visa application for attending the conference.

A list of countries with visa exemptions can be found the below chart.
(Ministry of Foreign Affairs of Japan)

1 To clarify who needs a Visa

Exemption of Visa (Short-Term Stay)
68 Countries and Regions for Visa Exemptions (as of September 2019)
To check if you need Japan Visa please go to and clarify.

68 Countries and Regions for Visa Exemptions (as of September 2019)
Asia Latin America and the Caribbean Europe Europe
Brunei (15 days) Dominican Republic Andorra Latvia
Indonesia ([Note1]) El Salvador Austria([Note7]) Liechtenstein([Note7])
Malaysia ([Note2]) Guatemala Belgium Lithuania
Republic of Korea Honduras Bulgaria Luxembourg
Singapore Mexico([Note7]) Croatia Malta
Thailand ([Note2])(15 days) Surinam Cyprus Monaco
Hong Kong([Note3]) Uruguay Czech Republic Netherlands
Macao([Note4]) Oceania Denmark Norway
Taiwan([Note5]) Australia Estonia Poland
North America New Zealand Finland Portugal
Canada Middle East Former Yugoslav Republic of Macedonia Romania
United States Israel France San Marino
Latin America and the Caribbean Turkey([Note6]) Germany([Note7]) Serbia([Note2])
Argentina United Arab Emirates([Note8]) Greece Slovakia
Bahamas Africa Hungary Slovenia
Barbados([Note6]) Lesotho([Note6]) Iceland Spain
Chile Mauritius Ireland([Note7]) Sweden
Costa Rica Tunisia Italy Switzerland([Note7])
      United Kingdom([Note7])

2 Process for issuing the documents for visa application
If you need documents for Visa, please contact the below mail.

Contact: ICPOC25 visa support

Applicants should satisfy all the following conditions.
  1. The applicant is an author of an accepted abstract.
  2. The applicant has registered for the conference and paid the registration fee.
  3. The applicant has booked the flight and accommodation.

Please ask to ICPOC25secretariat. E-mail:

The form must be arrived at the ICPOC25 office no later than 10th Jun. 2022.

3 We will return the below documents to the applicant by the EMS firstest post.

(Visa application documents)
  • letter of Reason for Invitation
  • Itinerary in Japan
  • Letter of Guarantee
  • Other necessary documents

4 The applicant applies to the visa at his/her country’s Japan Embassy/Consulate General with documents both prepared by the applicant and sent by the ICPOC25 secretariat.

The application must be done after April 5th due to the period of Japan Visa validity (3 months).
※ Fees must be paid for the issuance of visas. The fees are about 3,000 JPY for a single-entry visa, and 6,000 JPY for a double-entry or multiple-entry visa. Fees are collected in the currency of the country (region) in which the Embassy / Consulate General is located.

5 Obtain visa (Enter Japan within 3 months)

Invitation Letter

Please ask to ICPOC25secretariat. E-mail:

The letter is not effective for Japan Visa, good for your university or institution.